In one’s life, there are many reasons to celebrate! People are very social creatures and often showcase their appreciation through merriment. Whether it’s a birthday, a christening, a wedding, or even if someone manages to land a good deal at work, any excuse can be used to throw a party!
The trouble with parties, however, is the significant planning that is required beforehand. Not everyone is up to the task of party planning. This is why it is quite important that you either assign someone competent to do the job or you study up on how to do it properly.
This is what we will be discussing in today’s article. We figured that with V-Day just rolling around, people are already looking toward the next big party. Spring is best of picnics and summer is great for outdoor gatherings. So it would be good to be prepared!
That being said, we want to give you guys a better idea on how to handle and create an event master plan.
If you are not all that familiar with planning a party (or even where to begin) you can go online for more information. You can visit sites which have a downloadable event planning checklist template. There is a wealth of knowledge that can be obtained online—if you just know where to look. You can try out something as simple as typing out “ venue hire in Leicester” at a browser and be surprised at all the information you can get.
Let us be the first ones to tell you that we understand. Party planning is very stressful. You have to think about party halls, balloons, cake, streamers, and so many more. Don’t let this scare you off though, when you do it right, a party is certainly a great way to strengthen the bonds of people.
Now, let’s get started!
First and foremost, you need to have a basic understanding of what the party will be focused on. The details should be clear on certain things like:
These pointers will help to shape and form the outline of your event. For example, the budget will determine what you will be able to do. If you are looking to save money do not hesitate to look at a cheap party venue. The number of people in attendance will also determine if you should be looking at a small venue hire or something larger in scale.
Once you get a handle on the basic information, then you can jumpstart the rest of the planning process.
Once you have a better understanding of what you are celebrating, it would be important to make sure that your gathering has a dedicated venue. On to the next point!
Every party must have a venue! Depending on the sort of event you are …
The corporate world is changing every day, and it’s essential to stay up to date with the latest trends. Even hosting a corporate event can be competitive and it’s crucial you host them well to attract more clients and impress your existing clients. To help you organize the best corporate event this year, we’ve gathered some useful tips below.
Announce your event on social media
With the help of social media, you can create a buzz about your event and reach thousands of people. You can create a live video on different social media platforms including Facebook, Snapchat and YouTube.
Pick a date
The date of when you are looking to throw your event is critical. Ideally, you should throw your event during the holiday season as you are more likely to get your clients to attend your event. Find out if your competition is holding an event as you could throw the event on the same day. However, if your going head to head against others events, make sure you stand out from the rest!
Pay attention to detail and get organised
To host the perfect event, you must focus on every detail and be organised right from the very start. For instance, you must already decide which tasks you would delegate to your employees and which dates you want the tasks to be completed. It’s also critical that you provide tasks that are clear so that there isn’t any miscommunication.
Write down a list of your client or guest who will be attending the event. Once you have a list, you can then invite your guests in advance. Make sure to check your guest list and see if you are missing an important client! Having the numbers of your guest list would also give you an idea of how big your event should be and find a suitable venue.…
If you host an event aimed at businesses, professionals or students, you’re most likely trying to impart some knowledge based on your experiences. When this is done right, speeches from respected speakers who have already made a name for themselves can be very inspiring and informative.
However, in some cases, people simply don’t take away any useful information after the event. Even if they find the presentation interesting, they may fail to capitalise on the advice that has been shared with them for a number of reasons.
In order to succeed, attendees at your event must follow all of the following steps without failing at any hurdle.
Firstly, guests need to actually be listening to the speaker and thinking about what is being said so they can understand the lesson to be learned. With a large audience, especially at an event with a lot else going, not everyone will pass this step. However, when the right material is presented well, this should be easy for anyone who’s interested.
The next crucial step for guests is retaining and remembering anything they have learned. They need to keep this in mind until they can identify the right situation in which to apply the lesson.
This is probably the most difficult step for the vast majority of people. It’s common for people in business who are looking for new solutions to try applying the exact same strategy they learned about recently to their business. This is rarely a perfect fit, and failing to tailor the lesson to a real situation will usually result in failure.
As you have probably experienced personally, it’s often difficult for people to actually learn a lesson properly and take it all the way through to implementing a successful version of that lesson to help themselves or their business perform better. The main reason for this is that people try to learn in different ways, and a few of those ways are simply not effective.
For example, looking at a bullet-point summary of a useful lesson as if it’s the critical formula for success is not a good strategy. Short-cuts rarely work like that, otherwise everyone would be equally successful. Taking the same steps as someone else will only ever bring you to the same destination if you started in exactly the same place. The same applies if you simply memorise the words of the lesson and treat that quote as a key to winning. In both cases, understanding is missing, so the lesson hasn’t been learned.…
If you’re relatively new to the world of event management, you will have a lot of questions and a lot to learn. No two events are ever the same, so building up experience takes time.
One tricky area when you don’t have much past knowledge is hiring a speaker to present at your event, and it can seem like a daunting prospect because you don’t want to come across as unprofessional when dealing with potential speakers. This is understandable, but if you avoid the common mistakes people tend to make and focus on a few helpful tips, you may have more confidence approaching this task.
One important factor to consider is that you need to make it clear how much you value your chosen speaker’s time. Not only do they have to set aside time for the event, but they will typically need to spend at least two or three times as much time preparing their presentation, and often a lot more. All this obviously depends on the type of presentation you’re asking for, so you need to be clear on this yourself before approaching them.
Based on this, the amount you offer to pay any speaker will be affected. If you’re thinking of asking your presenter to be part of your event for free, this might work if you can persuade them. However, bear in mind they probably already received many similar requests and had to turn most of them down.
It’s not just time you’re paying for, though, otherwise you could approach anyone with decent presentation skills. The status and identity of the person you’d like to speak at the event is obviously the biggest draw for guests at your event, and therefore it’s going to influence the price you pay more than anything else.
Typically, experts within your industry will already have some kind of reputation based on past events they have spoken at. With a bit of research, you should be able to decide what category they fall under in terms of relevance and skills to help you estimate their fees. As a very rough guide, you could expect the following rates as starting points:
Fees for speakers at events vary greatly, and they are usually subject to negotiation. In any case, you will need to consider your own costs for accommodating the guest speaker and weight this up against your total budget. If guests are attending for free, your budget will be finite so it’s up to you to decide what level of speaker you can afford to book.
When ticket sales are a factor and the size of your event is somewhat flexible, things can get more complicated because a popular (and maybe expensive) …
Whether you’re planning large events or simply planning your daily life, there are many benefits to getting more organised. You can achieve more, build better relationships, get less stressed and feel more positive. You just need to take simple steps to gradually get a hold on your life and improve your organisational skills.
It’s great top create checklists for anything you need to plan, so everything isn’t stored in your short term memory. Even if you’re good at remembering what you need to do, this can cause unnecessary stress. Sometimes a pen and paper works best, but there are many alternatives. You might use a noticeboard with pinned notes, a whiteboard where you can rub out completed items, or a specially designed mobile app.
Speaking of mobile devices, your smartphone will have a calendar built in (often more than one, and you can always download alternatives). Most of us don’t bother to use these, but they can be a powerful tool to help you keep a record of your appointments and get automatic reminders.
Don’t use your calendar exclusively for work events, because then you’ll still have to remember everything else and it won’t be accurate enough to help you. An organised person’s schedule will include everything they need to do, including professional and personal appointments, so that it can show you what your day actually looks like.
This may be a slightly random point, but a lot of us know the feeling of suddenly being at a loss when you realise you don’t have the key you need. If you get locked out of your office or even your home when you need to get things done, you can quickly get behind and waste a lot of time. Ensure you carry an emergency spare key or keep it somewhere safe to prevent this happening.
One step up from filing everything on paper (the old-fashioned way) is to save documents on your computer or phone, but the next stage is to use cloud storage for as much as possible. This means as long as you can access the internet, you have your files to hand. As long as you use a secure system, this can really help you stay organised.
If you stumble upon an interesting article online, it might typically go one of two ways: either you cut into your work time now by reading it, or keep it open in the background until it eventually gets closed accidentally and you forget all about it. However, there are dedicated apps which let you easily pin articles and read them at your convenience later, which we highly recommend.
Getting enough sleep is essential if you want to make the initial effort to get on top of your schedule, and stick to it in the future. …
Managing events is complex, to the point that you’ll only be able to succeed if you’re a master of planning. It’s not possible to learn all the basics with just one article to follow, but if you need a checklist of the qualities you should possess and all the specialist areas you need to consider, read on carefully.
We can’t overstate the value of having a reliable transport and logistics team in place, or outsourcing to a professional and cheap man and van company that you deal with on a regular basis, if want to succeed with hosting events. This is the only way to ensure everything and everyone you need to make your event run smoothly is in place at the perfect time.
Every detail needs to be planned when you’re in control of a complicated event. Facts and figures are essential to make calculations and estimates. Guessing in advance will not help you pull off a great event, whether it’s a party, a wedding, a corporate exhibition or anything else. Planning is simply not optional, and if it doesn’t come naturally to you, you need more practice.…
When you want to host an event there are a few common conundrums, whether it’s a corporate event, a product launch, a press conference, a party, a wedding or anything else. One of the most crucial of these is of course the venue. If you’re inviting people, no matter how many, choosing a venue that’s appropriate on every level for your event will ensure it is a true success. You will probably need to book your first choice venue months in advance to ensure you can go ahead with the next stage of planning, so it’s important to decide early in the process what you want based on the following factors.
The costs involved with hiring an event venue will vary dramatically, but you should have some idea of the total budget you have to work with. Although the venue will take up a significant proportion of this, you need to ensure you have enough money left for food, drink, staging, entertainment and so on. Even once you select a venue, you may be able to negotiate the cost especially if you can move your event to a cheaper time. Also it is very important to find wholesale catering supplies that will offer best prices for you. No doubt catering is one of the biggest expenses. …
Trade shows represent excellent opportunities for people at all stages of business development. Whether you have just come up with a new idea and want to see if it’s viable, or you’re a long-established business looking to promote your brand and expand into new areas, trade shows could be hugely beneficial to you. These differences might affect how much you spend on attending the show, but this should be proportionate to the value you get back from attending. Here are some points to consider when you’re planning to attend a trade event.…
When you are looking for bespoke exhibition stands, it is important to ensure that you select the ones that will meet your specific needs. It is good to note that all the stands are not designed in the same way, so it is important that you choose the one with the best design so that you can meet your goals more effectively. By choosing the best ones, you will be able to get your message across and promote your brand in a successful manner. Here are some other things that you need to consider when selecting bespoke exhibition stands.
When you have an event, it is vital to ensure that you have the right sound systems to make the event a success. There are many sound systems that you can select depending on your event, but it can be a bit challenging if this is the first time that you are doing the selection. This article offer you some great tips that will assist you choose the best sound system for events.…